WisdomPrompt AI Governance Resource

AI System Inventory Template

Use an AI system inventory template to capture owners, intended use, data, models, vendors, risks, approvals, and review cadence.

Direct answer

An AI system inventory template gives teams a standard way to document AI systems before governance breaks into scattered spreadsheets and one-off review documents.

How the workflow works

  1. Capture system name, owner, business purpose, and user groups.
  2. Document models, tools, vendors, data sources, and integrations.
  3. Record risks, approval status, review cadence, and evidence links.
  4. Move from template fields into governed WisdomPrompt records.

Evidence WisdomPrompt keeps visible

  • Standard inventory fields
  • Owner and approval context
  • Evidence-ready structure

FAQ

What fields should be in an AI inventory?

Owner, purpose, users, model/provider, data, integrations, risks, controls, approval status, vendor, and review cadence are common fields.

Is this a spreadsheet template?

The page can be used as a template, but WisdomPrompt turns the same structure into governed records with evidence links.

When should inventory start?

Start before production use. Retrofitting inventory after adoption is slower and less reliable.